As a recruitment business, Elemental Specialist Recruitment Ltd. (“Elemental”; "Elemental Talent Solutions"; “us”, “we” or “our”) frequently gather personal information from our website visitors, candidates, clients, suppliers and other relevant third parties for the purposes of providing and excellent recruitment service. We are fully committed to protecting your personal information and will ensure that any information gathered is used only for the purposes of providing our services, and is never shared with third parties without your consent.
What information do we collect?
Candidate Information: So as we can provide you with the best and most suitable job opportunities, it is necessary that we collect and process certain personal information. We collect only information that is relevant to the services we provide such as your CV (Curriculum vitae, Résumé), visa and identification documents, employment references, education records and limited financial information. Where necessary we may also collect any medical or safety certificates required for your consideration for specific jobs. We will also collect your contact details including your full name, any aliases, email address(s), telephone number(s) and postal address(s).
Client Information: So as we can provide you, and people within your organisation, with the best and most relevant candidates for your job openings we gather and share only information that is relevant to marketing your company to said candidates in the best possible manner. Such information includes your business functions, size, office locations & facilities, and staff development opportunities. Where specific details on remuneration and benefits are concerned, we will share this with relevant candidates only, and only with your express consent.
Supplier Information: We will only collect and use information necessary for the fulfilment of our contractual arrangements, to ensure smooth service and to enable us to contact you as and when required.
Referees & Referrals: In the course of executing our normal business operations we will frequently be provided ‘Referees’ and ‘Referrals’ information from our candidates. Details of Referees are provided by candidates to verify their previous work history and suitability for other jobs. Referrals are details of people provided to us by candidates of individuals who may be suitable for our clients’ opportunities. This is normally basic contact information including, name, employer name, role title, telephone number and email address.
Website Visitors: We only collect and use information that is necessary to improve your experience when visiting our website. This may include how, when and how often you visit our site.
How do we use your personal information?
Candidates: The main reasons for our collecting and processing your personal information is to i) make an application on your behalf to a relevant job opportunity; ii) to keep you informed in future about other relevant opportunities; and iii) where your express consent is given, to market your skills and abilities to relevant employers. From time to time we may also use your information to contact you regarding matters not directly related to specific job opportunities, such as updating our records, satisfaction and market survey requests and changes to our policies.
Clients: The main reasons for our collecting and processing your personal information is to i) identify and attract candidates who are suitable for your job openings and ii) to ensure that our contractual arrangements can be implemented effectively and that our working relationship is effective and successful.
Suppliers: The main reasons for our collecting and processing your personal information is to ensure that our contractual arrangements can be implemented effectively and that our working relationship is effective and successful and to comply with our legal requirements.
Referees & Referrals: Where your information has been provided to us for use as a Referee to one of our candidates, we will contact you via email, telephone or postal mail to obtain your reference at the earliest opportunity. For Referrals – people who have been recommended to us by our candidates – we will notify you by email, telephone or postal mail at the earliest opportunity to inform you that you have been referred to us. We may also retain your information to contact you about recruitment activity that may be of interest to you.
Website Visitors: We only use your information to analyse site usage and to improve your experience when visiting our website.
How do we collect your personal information?
We collect your information from a variety of sources, including:
Directly from you: This includes any information and documentation, including details of meetings, conversations and email exchanges that you provide to us over the course of the recruitment process, and that is necessary for us to deliver our services effectively.
From our website: Cookie information is stored when you visit our site to help us improve our visitor experience. You can disable cookies via your browser to stop this from happening.
From third parties acting on your behalf: For example a contractor’s Limited Company, Umbrella Company or Payroll Provider.
From third party referrals: Whereby you have been referred to us as a potentially suitable candidate by a friend, co-worker, former or current employer
From publicly available sources: For example, web sites, publications, social media profiles and job boards.
What is the legal basis for us processing your information?
Under the General Data Protection Regulation (GDPR), the grounds for us processing your personal information are:
Necessary for the purposes of legitimate interests: It is necessary for us to process your personal information for the purposes of our legitimate interests, i.e. activities relating to the provision of a recruitment service, so long as such provision does not impede your personal rights, including your right to the protection of your personal information.
Consent: We may ask for consent from you to process particular information in a particular manner.
Necessary for compliance with a legal obligation: We may be legally obliged to share your personal information with relevant regulatory bodies or law enforcement authorities. Or, where we are subject to certain legal requirements, which may require us to process your personal information.
Necessary for entering into, or performing, a contract: It is necessary for us to process your personal information in order to perform obligations that we undertake in providing a service to you, or in order to take steps at your request to enter into a contract with us.
Who do we share your personal information with?
We will never share your personal information with third parties without your consent. We will never share your personal information with third parties for marketing purposes, or any purpose not directly related to the provision of our recruitment services.
Candidates: In order to provide a recruitment service to you, it is necessary that we share your personal information from time to time. Your information will be shared in various forms at different stages of the recruitment process for the purposes of assessing your suitability and eligibility for our clients’ jobs.
Clients: We share your information with our candidates and with any third parties that are relevant to the execution of our services to you (e.g. payroll provider)
Suppliers: We share your data with any third parties that are relevant to the execution of your services to us (e.g. our clients)
Referees & Referrals: Referees, we will share your details with our clients for the purposes of supporting our candidates' application. Referrals, we will not share your details with anyone without your consent.
Website Visitors: Unless you specify otherwise, we may share your information with providers of web analytics services.
How long will we hold on to your personal information?
The length of time which we hold your personal information will vary depending on the services we provide for you. We support candidates across the course of their careers and as such, information may be retained for many years. Likewise, we build and maintain long-term relationships with our clients that requires long-term data retention. Nevertheless, we seek to regularly review and cleanse our data to ensure it is i) up-to-date and accurate & ii) we are not holding data beyond the required timeframe.
How do we protect your personal information?
We take the security of your personal information very seriously and have put in place appropriate measures that are designed to prevent unauthorised access to or misuse of your information. For our website visitors, our company is hosted on the Wix.com platform. Wix.com provides us with the online platform that allows us to interact with you. Your data may be stored through Wix.com’s data storage, databases and the general Wix.com applications. They store your data on secure servers behind a firewall.
What are your rights, regarding the information we hold?
When it comes to your own personal information, you have by law a certain number of rights, including:
The right to be informed: You have the right to be informed, in a clear and transparent way, the way in which we collect your information, how we use your information and your rights in relation to your information.
The right of access: You have the right to access any of your personal information that we process.
The right of rectification: If we hold your personal information and it is inaccurate or incomplete, you have the right to have it rectified.
The right of erasure: Where there is no relevant reason for us to hold your personal information, you have the right to request that we delete it.
The right to data portability: You have the right to extract your personal information from us for your own purposes and across services.
The right to object to processing: You have the right to object to certain types of processing of your personal information. For example, you may be happy for us to process your information in relation to a specific job opportunity, but you do not wish for it to be processed for direct marketing purposes.
The right to withdraw consent: If you have given us your consent to use your personal information, you can at any time withdraw this consent.
The right to lodge a complaint: You have the right to lodge a complaint regarding the way we handle your personal information with your national data regulator.
How will we contact you?
Depending on circumstances, we will contact you using a variety of methods including by phone, email, post, messaging service or social media. If you have preferred methods of contact please let us know.
How can you contact us?
You can contact us by email at firstname.lastname@example.org; by phone on +44(0) 1382 238 988 or via any of our social media channels.
If you are unhappy with our handling of your personal information, please contact us by telephone or email on:
Telephone: +44(0) 1382 238 988